April 22, 2024
A simple guide to understanding and implementing single sign-on for your business
Have you ever struggled with remembering multiple passwords for different online accounts? Or wasted time logging in and out of different applications every time you switch tasks? Or worried about the security of your data and your customers' data when using multiple platforms? If you answered yes to any of these questions, then you might want to consider single sign-on (SSO) for your organization.SSO is a technology that allows users to access multiple applications or websites with one login. Instead of entering a username and password for each platform, users can log in once with a single identity provider (IDP) to access all the services they need. This not only saves time and hassle, but also improves security and user experience.
How does SSO work?
SSO works by using a service that verifies the user and grants them access to applications or websites. The IDP acts as a bridge between the user and the applications or websites they want to access. The IDP and service providers use protocols such as SAML, OAuth, or OpenID Connect to share authentication and authorization information.When a user wants to use a service, the system sends them to the IDP to log in. The IDP then verifies the user's identity and sends a token or certificate to the service provider. This confirms authorization for accessing the service. The user can then access the service provider without having to log in again. The same process applies to any other service provider that the user wants to access, as long as they are connected to the same IDP.
Why is SSO beneficial?
SSO offers many benefits for both users and organizations, such as:- Reduced password fatigue: Users don't have to remember and manage multiple passwords, which can be frustrating and time-consuming. They can also avoid the risk of forgetting or losing their passwords, which can cause account lockouts or security breaches.
- Improved security: SSO makes it safer for users by reducing the risk of phishing, hacking, or identity theft. Users only need to enter their credentials in one trusted place. It also allows businesses to enforce stronger password policies and multi-factor authentication, which add extra layers of protection. Additionally, SSO simplifies the process of revoking access when a user leaves the organization or changes roles. The IDP can centrally manage the user's permissions, which means that access can be easily adjusted as needed.
- Enhanced user experience: SSO makes it easy for users to access multiple platforms without having to log in and out repeatedly. This feature provides a seamless and consistent experience across different services. Users can navigate between various platforms without the hassle of constantly entering their login credentials. They can also access the services they need from any device or location, as long as they have an internet connection and a browser.
- Increased productivity: Single Sign-On (SSO) makes logging in easier by removing the need to deal with password problems. This saves time and resources for both users and IT staff. Users can focus on their core tasks and goals, while IT staff can reduce their workload and costs of managing multiple accounts and systems.Microsoft's single sign on solution, also known as Azure Active Directory, offers several benefits for businesses, including:
- Seamless integration with Microsoft products: Azure AD integrates seamlessly with other Microsoft products such as Office 365, Dynamics 365, and Azure. This provides a streamlined and consistent user experience across all Microsoft applications.
- Easy integration with third-party applications: Azure AD also supports integration with thousands of third-party applications. This makes it easy for businesses to provide single sign on for a wide range of services.
- Robust security features: Azure AD offers robust security features. These include multi-factor authentication, conditional access, and identity protection, helping businesses to secure their data and protect against threats.
- Scalability: Azure AD is highly scalable, making it easy for businesses to add or remove users and applications as needed.
What should organizations consider when implementing SSO?
SSO can be a great solution for companies looking to streamline their online operations and improve security and efficiency. However, there are some factors that businesses should consider before implementing SSO, such as:- The type and number of applications or websites that they want to integrate with SSO: Businesses should evaluate their current and future needs and choose an IDP that supports the protocols and platforms that they use or plan to use.
- The cost and complexity of SSO implementation and maintenance: Businesses should weigh the benefits and challenges of SSO. They should also assess if they have the required funds and resources to implement and maintain it. They should also consider the potential risks and drawbacks of SSO, such as downtime, vendor lock-in, or user confusion.
- The compliance and security requirements of their industry and customers: Businesses should ensure that their SSO solution meets the standards and regulations of their industry and customers, such as GDPR, HIPAA, or PCI DSS. They should also ensure their SSO solution provides adequate security and privacy features like encryption, auditing, logging, and consent management.
To learn more about SSO and its benefits for your organization, contact FIT today.
Contributor
Jason Collins
Jason Collins is the Chief Technology Officer and Security Officer with over 18 years of experience in designing, implementing, and supporting solutions across various technology platforms. He focuses on custom solutions that assist organizations to build efficiencies for their staff and to also allow them to quickly adapt to evolving industry standards.Jason’s role and responsibilities have expanded throughout his tenure at FIT as he sharpened his skills as a mentor and manager. Jason received the inaugural Co-Founders Award given by Michelle and Micki to a person who exemplifies the traits and leadership that make a profound impact on the culture and success of the company.Jason is a graduate of Bowling Green State University and lives in the east suburbs with his wife Katie where they can often be found on the volleyball courts together. He tries to stay as active as possible, whether playing various sports or attending any number of events involving his 22 nieces and nephews.
