Zoom Video Conferencing | Information Technology (2024)

• Undergraduate and graduate faculty, staff, and students
• Mobile, desktop, telephone and conference room system compatibility
• Allows for multi-site calls of unlimited duration with up to 300 participants
• Ability to host meetings 24/7, seven days a week

• Available tofaculty, staff, or students within the School of Medicine
• Compatible to mobile, desktop, telephone and conference room systems
• Allows for multi-site calls of unlimited duration with up to 300 participants
• Ability to host meetings 24/7, seven days a week
• Zoom for Healthcare Tulane accounts areHIPAA & FERPA compliant.

Designed for pre-college program participants to virtually connect with faculty and students in their classes. Participantsmust use their Tulane issued credentials to accesstheiraccount.

• LogInTo Your Account
  Go totuprecollege.zoom.usand sign in using your TU email and password.
• Download and Install the Desktop App
  The desktop application makes it easier to manage, schedule and join your meetings.
• Join via Video–Students
  Select the arrows next to the camera icon to change your video preferences when joining a meeting.
• Join via Audio
  If you need to change your audio preferences when joining a meeting, select the arrows next to the microphone icon.
• MuteYour Microphone
  You canmuteall participantswho are in the meeting and new participants joining the meeting.
• Share Content on Your Screen
  Click theShare Screenbutton located in the meeting controls–the black menualong the bottom (or sometimestop) of the window/screen.

Reserve a webinar using theZoom Webinar Reservation system.

Please confirm your webinar hosts and panelists before submitting your a reservation.

Fast Facts:

• host up to 3,000 attendees in a webinar.
• HIPAA compliant webinars are available.
• Zoom Webinar FAQs

Click here to learn more about Zoom Webinars

• SetUp Your Account
  All Tulane users must set up theiraccount using their TU credentials to access Zoom Pro features.
• LogInTo Your Account
  Users go to tulane.zoom.us and sign in using your TU email and password.
• Download and Install the Desktop App
  The desktop application makes it easier to manage, schedule and join your meetings.
• Download and Connect the Outlook Plug-In
  Designed to make scheduling a meeting in Microsoft Outlook quick and convenient.
• Update Zoom Desktop App–Window
  Check for Zoom updates on your PC in order to ensure you have the most recent version.
• Update Zoom Desktop App–Mac
  Check for Zoom updates on your Mac in order to ensure you have the most recent version.

• Change Your Default Meeting SettingsThe meetings tab in the web, desktop or mobileapplications is where you can view all your upcoming and previous meetings. You can choose to join or start your existing meetings or to delete them.
• Change Your Meeting MenusHere you also have controls over specific functions inside a Zoom meeting.
• Change Your Security SettingsThere are multiple ways to secure your meetings from unwanted participants or disruptions. Tulane IT has defaulted personal meeting IDs (PMIs) and meeting passcodes on all TU Zoom accounts. These settings can be managed by users under their meeting settings in the web application.

• Schedulea MeetingZoom offers multiple methods to schedule a meeting. A host has control over the options for their scheduled meetings.
• Schedulea Meeting in CanvasAn integration that allows instructors to schedule online meetings from within Canvas.
• Scheduling PrivilegeDesigned for a user or an executive admin toschedule meetings on your behalf.
• Schedule Recurring MeetingsAllows you to schedule meetings with multiple occurrences, so that each occurrence uses the same meeting ID and settings.

• Join via Video–FacultySelect the arrows next to the camera icon to change your video preferences whenjoining a meeting.
• Join via Video–StudentsSelect the arrows next to the camera icon to change your video preferences when joining a meeting.
• Join via AudioIf you need to change your audio preferences when joining a meeting, select the arrows next to the microphone icon.
• MuteYour MicrophoneYou canmuteall participantswho are in the meeting and new participants joining the meeting.
• Share Content on Your ScreenClick theShare Screenbutton located in the meeting controls–the black menualong the bottom (or sometimestop) of the window/screen.

• MuteParticipants' AudioA host canmuteall participantswho are currently in the meeting and new participantsjoining the meeting.
• Meeting ControlsWhen you launch or join a meeting, you will be asked to join both your audio and video. If you need to change your video and audio preferences you can select the arrows next to the microphone and camera icons.
• Assign a Meeting Co-HostThe co-host feature allows the meeting host to share hosting privileges with another user in the meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording.
• Assign a Co-Host in CanvasThe same feature in your desktop app is available in the Zoom-Canvas plugin.
• RecordMeetingsWhen you begin a meeting, you have the option to record it. You can choose between recording and saving to the Cloud or your computer.
• Manage Participants in a MeetingAs the host in a meeting, you can manage participants.
• AccessParticipant ReportsView or download a roster of people who attended your meeting.

• Lock Your MeetingsAs the host in a meeting, you can lock meetings once all participants have arrived to prevent additional participants from joining.
• Host Only Screen SharingZoom has changed the default setting for Screen Sharing in meetings.The new default allowsonly the Hostto share their screen.
• Assign a Meeting PasswordA security feature, assigning a password to your meetings isa way to protect your meetings from Zoom bombers.
• Manage Participants Using Waiting RoomsThis is a new security feature that allows you to manage your meeting participants.
• MuteMeeting ParticipantsThis allows meeting hoststo mute all participants at once, minimizingaudiodisruptions.

• General Accessibility Outline
• Accessibility FAQs
• Live informational trainings
• Hot keys and keyboard shortcuts

zoom.us/accessibility